- File, manage, maintain and update personnel files. Includes legal documents, employee contracts and other files related to the employees.
- Maintain the database and make sure that all files are in the right place.
- Sort records and document in accordance with classification standards and instructions.
- Maintain paper-based and electronic central file system by creating new folders, applying disposition instructions and tracking file circulation.
- Assist in the scanning of paper-based documents for inclusion in electronic format in the system.
- Carry out the archive policies about who can use archive materials and how they may do so.
- Respond to internal and external requests for information from the
- Office's archives and records Centre in accordance with the policy, and approval from the Line Manager.
- Ensure high standards of confidentiality to safeguard any sensitive information.
- High School Certificate or an equivalent diploma.
- Minimum of 2 years’ experience in an archival role